wEDDING DAY COORDINATION
You’ve got all (or most) of your plans in place, but you recognize the difficulty of managing the details on the day of. You need someone you trust to tie all the moving parts of your wedding day together with an ivory bow!
Services include:
Day-of Management provided by at least two Elegance & Ivory coordinators on your wedding day
Ceremony Rehearsal Management
Provide Bridal Emergency Kit
Greet wedding vendors and receive deliveries
Ensure all vendor contracts are fulfilled accordingly
Act as day of contact for all vendors, guests and wedding party
Manage and install décor setup
Assist wedding party, family and guests as needed
Setup escort cards and escort card table décor
Setup guest book
Manage and facilitate all guest and bridal party/family transportation
Facilitate the wedding ceremony
Oversee cocktail hour and reception activities
Keep wedding running smoothly and on time
Personally direct guests during wedding
Distribute final payments and tips to all vendors on your behalf
Organize and conduct all setup and breakdown
Return any personal items to their owners
Be prepared to meet any emergency situation that may arise
PARTIAL PLANNING
Your plans are started, but you’re not sure about some aspects of your wedding and you need some guidance. Perhaps life is busier than you expected and finding time to plan is more difficult than you anticipated. You need someone who can run with what you have and fine tune the details to the beat of your favorite love song!
Services include all Wedding Day Coordination services PLUS:
Unlimited guidance and consultations
Create a detailed and personalized wedding budget
Maintain budget and update as needed
Keep track of wedding-related payments
Monthly to-do lists
Oversee the completion of all monthly tasks
Draft day-of wedding timeline and coach vendors on its contents
Create a contact list to distribute to vendors for ease of communication
Create and circulate directions, parking information and venue specific details to all vendors
Create schematics of seating, furniture layout and venue set up
Assist with shot list for photographer and song list for band/DJ
Ensure design concepts are clearly communicated to design-related vendors
Assist with invitation wording and how to address invitations
Provide etiquette advice relating to guest lists and invitations
Assemble invitations (stuff and stamp), programs, menus, etc. to your specification
Manage all RSVPs, if desired
F U L L S E R V I C E P L A N N I N G
You’re newly engaged! You’re excited about planning but you aren’t sure where to start. Or maybe you want someone to take care of the research and logistics so you can make all of the fun decisions and stay on budget! Either way, you need someone who can build your day into your dream wedding so all you have to worry about is walking your beautiful self down that aisle!
Services include all Wedding Day Coordination and Partial Planning services PLUS:
Research and determine availability of wedding venues
Schedule all potential venue walkthroughs
Once venue is selected, schedule and attend all meetings pertaining to venue
Develop and maintain a relationship with on-site coordinator or venue site management
Manage venue communications
Become knowledgeable about the requirements and restrictions within the venue contract(s)
Negotiate all vendor contracts according to budget proposal
Create detailed floor plans for ceremony and rehearsal and distribute to all vendors
Provide a personalized list of recommended vendors that align with budget proposal and overall wedding design
Set up and all attend vendor meetings
Review and negotiate all vendor contracts and pricing
Act as liaison between you and all vendors
Ensure vendors receive payments on time
Provide vendors with detailed timelines, instructions, schematics and pictures as needed